HR Governance Policy

Policy Purpose

Provide a consistent, fair, and compliant employee experience across MaisonRMI. The HR Governance Policy defines expectations for how we recruit, onboard, develop, and support employees.

Scope

Applies to all MaisonRMI employees, contractors, and interns. External recruiters must adhere to the parts relevant to candidate handling and data retention.

Core Policies

1. Equal Opportunity & Fair Hiring — All hiring decisions must be based on documented competencies and structured interviews. Bias mitigation steps are mandatory for every open role.
2. Employee Data Stewardship — HR systems are the source of truth. Personal data is retained only as long as required by law or MaisonRMI policy.
3. Leave & Flexibility — Requests must be logged in the HRIS within 24 hours of approval. Emergency leave requires manager validation within the same pay cycle.
4. Performance & Growth — Quarterly reviews follow the MaisonRMI Conversation Framework and must be recorded in the HRIS within 10 business days.
5. Conduct & Grievances — All grievances are triaged within two business days and resolved or escalated within 30 days.

Enforcement Model

• HRIS audit reports run monthly by the HR operations analyst.
• Mandatory training completion tracked in WorkRamp; escalations sent to managers weekly.
• Any deviations require an incident record with corrective actions logged in Notion.

Linked SOPs

• HR Onboarding SOP
• Leave Management SOP
• Performance Conversation SOP

Review Cadence & Owners

Contacts

• Policy Owner: People & Culture Lead (people@maisonrmi.com)
• Backup Owner: HR Operations Manager (hrops@maisonrmi.com)
• Escalation: Chief Operating Officer (coo@maisonrmi.com)

Effective Date

Effective from 1 January 2025. Last reviewed on 1 October 2025.